Meeting
Date: 04
November, 2003
Present: Tim Isle, Tom Longest, Mike
Latz, Holger Tank, Todd Pierson
Apologies: Lisa Tabor
Agenda Items:
1. Open board
positions
Chris Caniff, Jon
Peterson and Janet Baker resigned from the Huntington Woods Homeowners
Association Board of Directors.
Tim Isle agreed to
act as the president of the Homeowners Association until new elections can take
place.
2. Hiring of
Management Company
The board discussed
whether it would be appropriate after the resignation of several board members
to hand the management of the subdivision affairs back to a management company.
The board members agreed that it was not necessary at this point to hire a
management company.
3. Financial
turnover from Chris Caniff
Mike Latz
volunteered to take over the treasurer’s position. Mike will arrange with Chris
for the hand over of all files. Mike Latz, Tim Isle and Holger Tank will be
given check signing authority.
4. Newsletter
turnover from Janet Baker
Lisa Tabor
volunteered to prepare the newsletters for the subdivision.
5. Updates /
modifications to our covenants
The board agreed in principle that several paragraphs in our covenants are unclear and open to interpretation. It was agreed that the covenants need to be updated and the board will work with the homeowners over the next several months to come up with appropriate proposals. It was also agreed that the addition of a new clause should be discussed which requires a minimum number of votes in order to change the covenants.
6. Closure to the truck issue
A homeowners’ meeting has been scheduled for November 15th at 10:00 am at the Zionsville Municipal Building to discuss the truck issue.
7. Preparation for sprinkler system vote
The board agreed to obtain updated votes on a sprinkler system for the public area along Ford Road and prepare an estimate of the running cost versus the current practice of watering by trucks.