Meeting
Date: 05
January 2003
Present: Tim Isle, Terry Davies, Jon
Peterson, Mike Latz, Chris Caniff,
Holger Tank, Tom Longest
Absent: Janet Baker
Agenda Items:
Meeting
Host responsible for providing meeting agenda
Chris
notified Revel & Underwood that the HOA board of directors intends to
cancel the management contract. R & U offered a new fee proposal which was
due on Friday, 1/3/03, but has not yet been received. Alternative accountant
has been identified in Michael L. Thayer (Certified Public Accountant, Phone #
317 280-9469, mthayer@boydpinegar.com).
Mike’s fee for accounting services is $40 per hour. Estimate around $1,000
annually.
Final
decision on whether to release or retain R & U will be made once their new
fee proposal has been received. 30 days written notice is required to cancel
contract. General agreement is to cancel the contract unless the new fee
proposal is significantly less than current contract and the new proposal is
received by Monday, January 6th.
Chris
is requesting year-end figures from R & U to prepare draft budget.
Tim
received scope of work for landscaping contract from R & U. Also received
copy of a new quote from Brickman Group based on the scope of the current
contract. Brickman quote was significantly less than current contract with
2down solutions LLC. Tim will talk to Brickman and obtain additional quotes
based on current scope of work.
Decided
to postpone decision on irrigation system to the October meeting, as we don’t
have a clear understanding of financial situation yet.
Jon
received one new quote for insurance. Tom will obtain additional quotes from
current insurance company and others and submit the best quote to Chris to be
incorporated into the 2003 budget.
In
Janet’s absence we decided to postpone the issue of the first Huntington Woods
Newsletter to February.
Tom
will put together a draft web site for review by the HOA for the next meeting
in February. Complaints submitted to the new web site will be emailed
automatically to all board members. Mike has taken responsibility to respond to
complaints / suggestions submitted via the web site.
No
new submissions
Mike
Latz to discuss with town planning the status of the roads within the
subdivision and legality of placing road signs (Stop / Yield) and speed limits.
The next board meeting will be
held at 1 p.m. on Saturday, February 1st, at 1161 Huntington Woods
Point.
Please note change
in email address for Mike Latz below:
|
Name |
Home Phone |
Work Phone |
Email |
|
Janet
Baker |
733-4305 |
334-3259 |
|
|
Chris
Caniff |
873-1759 |
636-1800 |
|
|
Terry
Davies |
873-3251 |
753-3252 |
|
|
Tim
Isle |
733-8006 |
433-3552 |
|
|
Mike
Latz |
873-6965 |
547-5580 |
|
|
Tom
Longest |
873-3093 |
849-5832 |
|
|
Jon
Peterson |
873-3472 |
258-6902 |
|
|
Holger
Tank |
733-8273 |
337-4555 |